Qubit Document Control System

QDCS is the best Product Data Management (PDM) & File Management solution for everyone in a company to manage their data, files and documents to Increase Security Improve Communication and Enhance Work Effectiveness

Powerful Search Tools
AI OCR Search Search inside scanned documents
Version Control Unlimited document revisions
E-Signature Secure digital approval
Fast & Powerful
Integrated into Windows Explorer and
Open dialogs
Saved and Shared Search

Revision Control and History And Audit Trail
Database - Microsoft Structured Query Language (SQL) Database
No duplicate files shown at the same time
Revision can be retrieved from version list
History and log file created
Old revision can be purged then deleted or archived

Approval Workflow Features
Setting up different workflow approval list based on different scenario
Email notification auto trigger for approval, rejection and pending approval
Direct email approval without login to system

Access Anywhere Features
Qubit document control system is a web based system which can be access anywhere
Desktop, laptop, and mobile device compatible

Benefits Summary
Secure Your Company Intellectual Property
Improve Communication within Organization
No longer afraid on file delete or overwrite
Fast file searching
Minimize Errors and Duplicate Data Entry
Reduce Risk of using wrong files
Maintain Compliance

Engineering Document Control & Vendor Document Management process.

A practical function list you can place on the website is:

Engineering Dashboard — overall status, workload, pending reviews, approvals, MDR/EDDR progress, vendor documents and transmittals.
Engineering Document Register / EDDR — register engineering documents by project, discipline, document number, title, type, package and planned deliverables.
Master Document Register / MDR — monitor required deliverables, document weight/progress, planned dates, current revisions and completion status.
Create / Upload Engineering Document — create document records and upload initial or revised files with revision, purpose, remarks and metadata.
Revision Control & File History — maintain full document revision history, uploaded files, revision status, dates, creators and audit trail.
Engineering Approval Workflow — submit documents for review and approval with reviewer assignment, comments, approval/rejection and status tracking.
PDF Review & Approval — review PDF submissions online, record comments, approve/reject and preserve review history.
Engineering Review Inbox — reviewer work queue showing documents awaiting action and completed reviews.
Approval History & Traceability — view submission, reviewer, decision, comments, reviewed files and approval timestamps.
Vendor Master — maintain vendor codes, vendor names, contact information and active status.
Vendor Document Register — create and manage vendor document numbers, titles, revisions, project/vendor ownership and current status.
Vendor Document Submission — receive vendor files and revisions against registered vendor documents.
Vendor Review Workflow — engineering review of vendor submissions with Approved, Rejected and Ready For Issue status.
Vendor Incoming Transmittal — record vendor-to-company transmittals and link received vendor submissions.
Engineering Outgoing Transmittal — issue approved/Ready For Issue vendor documents formally to the required recipient while preventing duplicate issue.
Transmittal Traceability — track incoming and outgoing transmittal numbers, document revisions, issue dates and issuance history.
Engineering Search — search engineering and vendor documents by project, document number, title, revision, status, vendor and transmittal.
Document Download / Online View — controlled document viewing and downloading, including PDF quick view.
Project / Discipline Tracking — organize engineering records by project, discipline, package and document type.
Status & Progress Monitoring — Pending, Waiting For Approval, Approved, Rejected, Ready For Issue, Issued and related workflow states.
Audit Trail — preserve who created, uploaded, reviewed, approved, rejected, issued or transmitted each document and when.